International Academy of Flint is currently hiring a K-12 School Registrar and Office Manager.

Join the team at International Academy of Flint and become part of a community that values the whole child.  We prepare students to make college or career choices by building a strong academic foundation, supporting the development of positive decision-making skills and establishing life changing relationships with our student body.

At IAF we work collaboratively with our students and families.  We implement a rigorous curriculum that focuses on growth and achievement.  At our K-12 campus we bring students from diverse backgrounds together, creating an environment that is safe, restorative and focused on exploring new learning opportunities for all stakeholders.  

If you want to become a part of an academic community where collaboration is a mainstay, a well-structured and comprehensive curriculum is implemented, extensive classroom support is present and your professional growth is embedded, we are looking for you at International Academy of Flint.

Position Summary:

The K-12 School Registrar and Office Manager is responsible for managing student records, coordinating enrollment and registration processes, and overseeing the daily operations of the school office. This role requires exceptional organizational skills, attention to detail, and the ability to communicate effectively with students, families, staff, and external agencies.

Key Responsibilities:

Registrar Duties:

• Manage and maintain accurate student records, including enrollment, attendance, transcripts, and immunizations in compliance with state and federal regulations.

• Coordinate the student enrollment and withdrawal process, ensuring proper documentation and record-keeping.

• Prepare and submit student data reports for state and district compliance.

• Process and maintain cumulative student records, ensuring confidentiality and accuracy.

• Assist with scheduling and class assignments, collaborating with administration and counseling staff.
• Manage requests for student records, including transfers, transcripts, and verification of enrollment.

Office Management Duties:

• Oversee the daily operations of the front office, ensuring a welcoming and professional environment.
• Supervise office staff, including assigning tasks and monitoring workflow.
• Manage office supply inventory and place orders as needed.
• Maintain school calendars, coordinate appointments, and schedule meetings.
• Assist with the preparation and distribution of communications, including newsletters, bulletins, and announcements.
• Support school events, such as parent-teacher conferences, open houses, and graduation ceremonies.

Communication & Customer Service:

• Serve as the primary point of contact for students, parents, and external organizations regarding student records and administrative matters.
• Provide excellent customer service, responding promptly and professionally to inquiries.
• Communicate school policies and procedures clearly and effectively.

Data Management & Reporting:

• Maintain accurate and up-to-date student information in the student information system (SIS).
• Generate reports for attendance, enrollment, and academic performance as required.
• Assist in preparing and submitting reports for audits and compliance reviews.

Qualifications:

• Associate’s or Bachelor’s degree preferred; high school diploma or equivalent required.
• Minimum of 3 years of experience in an educational setting, office management, or related field.
• Proficiency in student information systems, Microsoft Office Suite (Word, Excel, Outlook), and Google Workspace.
• Strong organizational skills with attention to detail and accuracy.
• Excellent verbal and written communication skills.
• Ability to handle confidential information with discretion and professionalism.
• Strong problem-solving abilities and ability to work independently.
• Bilingual abilities are a plus.

Working Conditions: 

• Office environment within a K-12 school setting.
• Frequent interaction with students, parents, and staff.
• Some evening or weekend hours may be required for school events.

Physical Requirements:

• Ability to sit for extended periods and perform computer-based tasks.
• Occasional lifting of up to 25 pounds (e.g., office supplies, records).

The K-12 School Registrar and Office Manager plays a crucial role in ensuring the efficient operation of the school and maintaining accurate student records. This position requires a detail-oriented professional who thrives in a dynamic educational environment.

Company Benefits:

• Health Insurance: Medical, Vision, & Dental Plans

• 1% 401(k) company contribution 

• 3% 401(k) company match

• Life, ADD, STD, LTD 100% paid by the employer

• Voluntary Plans Available

For more information on International Academy of Flint, please visit our website at https://www.iafphoenix.org/. 

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